Industry
A clinic's phone rings while the team is with patients. Our AI receptionist answers calls and WhatsApp, books appointments and follows up, in the language your patients use, for dental, aesthetic and physio clinics across India.
An AI receptionist for dental, aesthetic and physio clinics in India: answers calls and WhatsApp, books appointments and follows up. Free audit.
- Built for
- Clinics
- Starts with
- AI Voice Calling
- Then
- Lead Follow-Up Systems
What slows growth here
Calls missed during treatment
The front desk is with a patient, so new enquiries go to voicemail and then to the next clinic.
After-hours enquiries wait
People look for a clinic in the evening, and the reply arrives the next afternoon.
No-shows and empty slots
Patients forget, and a gap in the diary is hard to refill at short notice.
Enquiries that go quiet
Treatment questions and quote requests are not chased once the first reply is sent.
Answer every enquiry, book the visit, and follow up until it is decided.
We set up AI call answering and follow-up around your diary. It picks up when the team cannot, asks what the patient needs, books or requests a slot, and hands anything clinical or sensitive to your staff.
- AI call answering for busy and after-hours periods
- Appointment booking into your diary, or a booking request to your team
- Reminders that cut no-shows
- A clear handoff to staff for anything clinical, urgent or sensitive
Where Vistrow usually starts for clinics
The highlighted stages are where teams in this industry most often lose enquiries, and where we start.
- Stage 01Where this page works
Attract
Ads, social, creative and SEO bring the right people in.
- Stage 02Where this page works
Capture
Websites, landing pages and forms turn interest into a lead.
Services at this stage
- Stage 03Where this page works
Respond
AI voice and WhatsApp answer every enquiry in seconds.
Services at this stage
- Stage 04Where this page works
Qualify
The CRM scores, assigns and sorts who to call first.
Services at this stage
- Stage 05Where this page works
Follow up
Reminders and sequences keep every lead moving.
- Stage 06
Convert
Tracking ties each sale back to the source that paid for it.
Services at this stage
How a lead moves through the system
- 1
Enquiry arrives
A call, web form or message reaches the clinic, day or night.
- 2
Answered straight away
The AI picks up, asks what the person needs and notes the details.
- 3
Booked or handed over
A slot is booked or requested, or a staff member takes over.
- 4
Followed up
Reminders and follow-ups go out until the visit happens or the enquiry closes.
Frequently asked questions
No. It works alongside your dental receptionist or front desk, covering the calls your team cannot take, such as during treatment and after hours, and passes anything that needs a person to your staff. Your reception team stays in charge.
Yes. Besides the AI receptionist, we can work as your dental marketing agency: Google Ads, SEO and website work that bring in new patient enquiries, with every enquiry answered and followed up on WhatsApp and calls. Quotes are written after a free audit.
No. It answers practical questions such as opening times, services and booking, and passes anything clinical, urgent or sensitive to your team. You agree what it can and cannot say before it goes live.
Often, yes. We connect to the tools you already use where they allow it, or send booking requests to your reception when they do not. We confirm what is possible during the audit.
Rules on call recording and patient data differ by country and by type of clinic, so we agree the consent wording and what is recorded with you before launch. Please check the local requirements with your own adviser.
Vistrow Voice supports 130+ languages, including Hindi, English and 9 more Indian languages, and we test the ones your patients use during the audit.
Yes. We have separate pages for dental practices in the US and the UK, with local wording, currency and rules.
It depends on call volume, the tools you use and whether you add follow-up. We quote in writing after a free audit.
Find the gaps between your marketing and sales process.
A Growth Audit maps your funnel, spend, and tech stack - and shows exactly where opportunities leak.